Web of Science Integration Guide

Exporting Search Results from Web of Science

Ensure your Web of Science reference exports contain the full author, title, and abstract metadata needed for systematic review screening tools.

⚠️ Web of Science Export Limits

Web of Science enforces a strict export limit of **1,000 records per file download**. If your search results exceed 1,000 papers, you must export them in multiple batches (e.g., Records 1 to 1000, Records 1001 to 2000) using the custom record range inputs.

Required Web of Science Export Settings

When exporting references, selecting the correct record content metadata is critical. Review tools need the "Full Record" option to read abstract texts.

Web of Science Export Panel Mimic Required Selection
Records from: to: (Max 1,000)
Full Record Includes Authors, Title, Source, Abstract, and Keywords
✓
Other Reference Software (e.g. RIS) Generates a standard compatible .ris file
✓

Step-by-Step Export Workflow

1

Execute Your Query

Perform your keyword, author, or citation query in the Web of Science Core Collection database.

2

Click the Export Button

Locate and click the "Export" button above the search results table. From the dropdown options, select "Other File Formats".

3

Set Record Ranges

Instead of checking individual pages, check "Records from" and input `1` to `1000` (or your relevant range batch). Never exceed 1,000 per export.

4

Enable "Full Record"

Under the "Record Content" dropdown, select **"Full Record"**. Avoiding summary-only files is critical for importing abstracts.

5

Select RIS Format

Under the "File Format" dropdown, select **"Other Reference Software (e.g. RIS)"**. Click **"Export"** to save the file.

Troubleshooting Web of Science Exports

Why is my file named .txt instead of .ris? Sometimes Web of Science exports plain text files with `.txt` extensions instead of `.ris`. Don't worry, Lumina parses these tagged plain text formats perfectly. Simply upload the `.txt` file as-is.
Missing titles/abstracts: If your import fails or contains blank references, confirm you did not select "Author, Title, Source" or "Author, Title, Source, Abstract" only. "Full Record" provides the cleanest data representation.

Next Step

Once your Web of Science `.ris` or `.txt` batch files are downloaded, navigate to the main database import guide or upload them directly into your Lumina dashboard.

Go to Import Guide Try the Demo

Related Guides

Import from Scientific Databases

How Web of Science aligns with your other database sources.

Export from Scopus

Learn Scopus's 2,000-record batch export options.

How to Import Scientific Papers

See how RIS formats are parsed and organized.